Management’s role related to projects starts with business and financial planning which defines strategy and the level of investment in various types of projects such as new products, capital investments in facilities and equipment, IT and software development, or quality improvement and six sigma projects. At this point, the PD-Trak stage / phase gate software supports management needs with the following functions.
Portfolio Planning and Management provides functions to plan a portfolio of projects by evaluating projects against scoring and financial criteria, ranking projects against various metrics, and checking the mix and balance of projects with graphical tools. An effective project portfolio management process will maintain the proper balance of strategic and innovative work that drives revenue versus operational work that keeps the lights on. A proposed portfolio can then be checked against planned resources and financial investment and profit plans and then adjusted to support the business plan.
Stage / Phase Gate Reviews provide management with key points in the project to assess progress and determine if the project still warrants investment considering risks vs. rewards. The PD-Trak stage / phase gate system organizes information for gate reviews, tracks gate review schedules and provides a best-practice project scoring tool to evaluate projects as part of the review. This process enables data-driven decisions to run your business efficiently.
Performance Management functions in PD-Trak provide configurable metrics dashboards and a variety of tools to track and monitor project and portfolio performance. The performance management functions of the system support regular status reporting and the planning and tracking interim project reviews. Base-lining function exists to track changes to project metrics between performance reviews.